Terms and Conditions

PRIVACY POLICY

1. Introduction

This Privacy Policy explains how EktimoEvents OÜ (hereinafter, "EktimoEvents" or "we") collects, uses, protects, and discloses personal information when you use our products and services, our website and online services, and any other website, mobile application, or other online service created or hosted by us on which this Privacy Policy appears, or when you otherwise interact with us (collectively, our "Services"). This Privacy Policy does not apply to third-party websites, including those that may be accessible through links from our Services.

By using the Services, you agree to the collection and use of your personal information as described in this Privacy Policy. If you do not agree, please do not use the Services.

Data Collected

We collect the following types of personal

• Contact name, email address, and phone number.
• Browsing information: IP addresses, cookies, and website usage data.

"Personal data" or "personal information" refers to any information that identifies you or that we can reasonably link to you. We collect and process certain personal information when you use the Services, including information you provide directly and information we collect automatically.

Purposes of Processing

• Provide access to the services offered by the website.
• Contact users interested in event spaces.
• Personalize and improve the user experience on the website.

Legal Basis for Processing

The processing of personal data is carried out with the explicit consent of the user, obtained through checkboxes on the website.

User Rights

Users have the right to:

• Access their personal data.
• Request rectification or deletion of their data.
• Limit or object to the processing of their data.
• File a complaint with the corresponding data protection authority.

Data Retention

Personal data will be kept only for the time necessary to fulfill the purposes for which it was collected or as required by applicable law.

Our Service Providers

We may disclose your information to our trusted service providers, including but not limited to our cloud services, web development, analytics and security providers, communications providers, internal and external advisors or auditors, payment processors, insurance providers and external administrators, dispute resolution providers, marketing providers, government entities, social networks, fraud prevention and detection entities, background verification providers, and other users.

Data Security

The Company uses appropriate technical and organizational measures to protect personal data against unauthorized access, loss, or alteration.

DATA PROTECTION POLICY

1. Introduction

EktimoEvents OÜ ("we" or "the Company") is committed to protecting the privacy of its users. This Privacy Policy explains how we collect, use, protect, and disclose personal information when you use our services, including our website and any other online platform operated by us (collectively, the "Services"). By using the Services, you agree to the practices described in this Privacy Policy. If you do not agree, please refrain from using the Services.

2. Information We Collect

We collect and process personal information that you provide directly to us, information we collect automatically, and data we obtain from third parties. Personal information may include:

• Contact name, email address, phone number.
• Browsing information: IP address, browser type, pages visited, browsing time, and other data related to your interaction with the Services.
• Location approximate geographic location based on your IP address.

3. Legal Basis for Processing Personal Data

We process your personal information on the basis of:

• Consent: when you have given your explicit consent for a specific purpose.
• Contract execution: when processing is necessary to fulfill a contract to which you are a party.
• Legal obligation: when we are obliged to comply with a legal obligation.
• Legitimate interests: when processing is necessary for our legitimate interests, provided that your fundamental rights and freedoms do not prevail.

4. How We Use Personal Information

We use personal information to:

• Provide and improve the Services: manage your account, process transactions, and improve the functionality of our Services.
• Communication: respond to your inquiries, send you updates and notifications related to the Services.
• Marketing: send you promotional information, provided you have given your consent.
• Legal compliance: comply with our legal obligations and resolve disputes.

5. How We Disclose Personal Information

We may share your personal information with:

• Service providers: third parties who assist us in providing the Services, under confidentiality agreements.
• Legal authorities: when necessary to comply with a legal obligation or to protect our rights.
• Corporate transactions: in the event of a merger, acquisition, or sale of assets, your personal information may be transferred to the new owner.

6. Data Retention

We retain your personal information only for as long as necessary to fulfill the purposes for which it was collected, unless the law requires or permits a longer retention period.

7. Security

We implement appropriate technical and organizational measures to protect your personal information against loss, misuse, and unauthorized access. However, no data transmission over the Internet is completely secure; therefore, we cannot guarantee the absolute security of your information.

8. International Data Transfers

Your personal information may be transferred and processed in countries outside the European Economic Area (EEA). In such cases, we will ensure that adequate protective measures exist to protect your personal information, such as standard contractual clauses approved by the European Commission.

9. Your Rights and Choices

You have the following rights regarding your personal information:

• Access: request a copy of the personal information we hold about you.
• Rectification: request correction of inaccurate or incomplete data.
• Deletion: request deletion of your personal information when it is no longer necessary for the purposes for which it was collected.
• Restriction of processing: request restriction of processing of your personal information in certain circumstances.
• Data portability: receive your personal information in a structured and commonly used format, and request transfer to another data controller.
• Objection: object to the processing of your personal information based on legitimate interests or for direct marketing purposes.

To exercise these rights, please contact us through the means provided in the "Contact" section.

10. Online Analytics and Advertising

We use cookies and similar technologies to collect information about your use of the Services, in order to improve your experience and offer you personalized advertising. You can manage your cookie preferences through your browser settings.

11. Children's Privacy

Our Services are not directed to minors under 16 years of age. We do not intentionally collect personal information from minors under 16 years of age. If we discover that we have collected information from a minor under 16 years of age, we will take steps to delete such information from our records.

12. Security Measures

In compliance with Article 32 of the GDPR, the Company has implemented the following security measures to protect personal

• Encryption of sensitive data.
• Role-based access control systems.
• Periodic audits to assess system security.
• Data storage on secure servers located within the European Economic Area.

13. Commitment to Data Protection Regulations

EktimoEvents OÜ complies with the General Data Protection Regulation (GDPR) and other applicable regulations, guaranteeing the confidentiality, integrity, and availability of the personal data we manage, in accordance with the principles established in Article 5 of the GDPR.

14. International Data Transfers

In the event that personal data is transferred to third countries or international organizations, the Company will ensure that such transfers comply with the provisions of Articles 44 to 49 of the GDPR, ensuring an adequate level of protection.

15. Security Breach Notification

The Company undertakes to notify the competent supervisory authority and, where necessary, data subjects, of any breach of personal data security that may pose a risk to the rights and freedoms of natural persons, in accordance with Articles 33 and 34 of the GDPR.

16. Data Protection Officer (DPO)

EktimoEvents OÜ has appointed a Data Protection Officer, in compliance with Article 37 of the GDPR, who acts as the point of contact for matters related to the processing of personal data.